How to get prospective clients to see you as the ONLY attorney to choose

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Imagine you are looking for a new accountant. You’ve collected information about several candidates, but you haven’t spoken to any. You’ve narrowed your list to three accountants you plan to contact.

You call the office of the first accountant and tell the receptionist you want to talk to Mr. Roberts about possibly hiring him. You are told that you will need an appointment and you set one up for the following week.

You have a similar conversation with the second accountant’s office, but in this case, you are transferred immediately to Mr. Green. He tells you about his background and practice. He’s friendly and open and you schedule an appointment to meet with him as well.

You call the third accountant, Mr. Jones, and are transferred to his personal assistant, Sally. She asks you some questions and also sets up an appointment with Mr. Jones.

So far so good. Three decent candidates. You’ll meet all three in person within the next ten days and you hope you can choose the right one. You start making a list of questions you will ask when you meet.

You check your email. There’s a message from Sally, Mr. Jones’ personal assistant, thanking you for your call and confirming your appointment. Attached are some documents for you to review before you meet:

  • A letter confirming your appointment, directions, and parking instructions.
  • A F.A.Q. brochure about Mr. Jones, his firm and staff, fees, payment options and other basics a prospective client would want to know
  • Three articles by Mr. Jones, one about saving time and money with bookkeeping, one on how to minimize taxes, and one published in a bar journal about tax issues lawyers need to know that will help with do a better job for their business clients.
  • Another article, an interview of Mr. Jones that was published by a prominent CPA Journal
  • Three back issues of Mr. Jones’ newsletter
  • A booklet of testimonials from Mr. Jones’ clients, including several attorneys, and endorsements from other CPAs, financial planners, and a professor of taxation
  • Mr. Jones’ CV listing his education, experience, awards and honors
  • A two-page questionnaire to be filled out in preparation for your appointment, about your practice and your tax and accounting needs

Every page includes links to Mr. Jones’ web site. There you find additional information, articles, blog posts, white papers, and back issues of his newsletter. There is also a link to subscribe to his ezine via email and links to connect with him on social media. You follow several links and see he is connected to many attorneys, including many whose names you recognize.

The next day, you get an email from Mr. Jones himself. He says he’s looking forward to meeting you the following week, encourages you to fill out the questionnaire, and says he has already visited your web site to get some preliminary information about your practice.

Mr. Jones invites you to send him additional information about your practice that you would like him to see, and any questions you would like him to address.

The next day, in the postal mail, a hand written note arrives, signed by Mr. Jones. It says, simply, “I’m looking forward to meeting you next Wednesday.”

Over the next few days, you get two more emails from Mr. Jones.

The first is an article written by one of his other clients, a lawyer who practices in the same field as you. The email says something nice about this lawyer and Mr. Jones says he thought you might like to read the article, that a lot of his clients have found it helpful.

The second email contains a checklist Mr. Jones gives to all of his clients and a report that shows how to use it to save time and better prepare for tax time. The email invites you to contact Mr. Jones if you have any questions. The email is signed “Bob”.

Next week rolls around and two days before your appointment, you get an email reminding you of the appointment and asking you to either send your questionnaire in advance or to bring it with you.

The next day, the day before the appointment, Mr. Jones’ assistant calls you with a courtesy reminder. She asks if you have any questions, reminds you that they have free parking, and says she and Mr. Jones are looking forward to seeing you.

You haven’t even met Mr. Jones but you already know: he’s the one. You will probably meet with the others, just to be sure, but unless Mr. Jones has two heads and a forked tongue (and maybe even if does), he will be your new accountant.

What can be learned about this experience?

  • Mr. Jones used a “shock and awe” campaign to overwhelm you with reasons for choosing him over any other accountant. Even if you never read the documents he sent you, you are impressed by his diligence and thoughtfulness and convinced he has the requisite experience.
  • The personal touches he adds to the process made you feel good about him. He treats you like a client before you became one. He shows you respect, like you are a valued individual, not a name on a file folder.
  • He provides social proof (articles, testimonials, endorsements) of his experience with and commitment to attorneys as a niche market for his practice. He makes you believe he understands what you do. He shows you that he has helped others like you, suggesting that he can do the same for you.
  • He uses content (articles, blog posts, etc.) to do the heavy lifting. It proves he is good at what he did, without him having to say so himself.
  • It doesn’t take a lot of time to do what he does because almost everything is written in advance and he and his staff obviously use a checklist to manage most of the process.
  • He doesn’t do anything you couldn’t do. You may not have all of the documents he has, but you can start with what you do have and add more later.

I’m sure you can imagine what Mr. Jones will do when you arrive at his office, during the appointment, and after the appointment. Marketing is actually very simple: Treat people like you would like to be treated.

Take some time to outline the process for communicating with a prospective client for your practice. What can you do to show them what they need to see and hear so that they fall in love with you?

Done right, they will “know, like, and trust” you before they even meet you. You won’t just be the best choice, you’ll be the only choice.

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If I were starting my law practice today, here’s what I would do to bring in clients

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If I were opening a law practice today, my “marketing plan” would be very different than it was when I opened my office thirty-plus years ago.

The Internet changes everything.

So. . . here’s what I would do:

I would start by setting up a web site to showcase what I do. It would be my online brochure as well as a mechanism for networking and lead generation. It would be an information hub, the center of all of my marketing activities.

My web site would be a self-hosted WordPress blog so I could update it without depending on anyone else. I would spend less than $10/yr. for a domain, and less than $10/mo. for hosting.

I would keep things simple, with a clean, professional look. I would favor quality content over bells and whistles. The look would say, “competent, confident, accomplished and approachable,” because that’s what I would want if I was looking for an attorney.

I would add articles and other content to the site, to provide value to visitors and generate search engine traffic. I would continue to add content, seeking to make my site the most comprehensive in my practice area. When someone needed an answer, everyone would point them to my site.

I would make it easy for visitors to contact me through the site and I would encourage this. I want people to ask questions. My answers bring me one step closer to an appointment and a new client. Their questions and my answers would also give me fodder for new content.

I would add testminonials and success stories to the site, providing social proof of my capabilities and add a dramatic aspect to otherwise dry material.

I would set up a lead capture system, using an autoresponder to deliver an online newsletter. I would encourage visitors to subscribe so I could stay in touch with them. Over time, I know they will become clients, provide referrals, and generate even more traffic to my site through their social media channels.

Once my hub was set up, my focus would be to drive traffic to the site and grow my list. I would start by leveraging my existing contacts, telling them about my site and the benefits of visiting. I would ask them to spread the word to the people they know.

Every piece of printed collateral, including my business cards, would include a link to my web site. Every email I sent would link to the site. Every article I wrote would include a resource box and a link to my site.

I would become active in forums and on social media. I would do some networking and speaking to meet new contacts and to stay up to date with the news in my target market.

I would look for other professionals who target my market and propose writing for each other’s blogs and newsletters. If they were physically near me, I would meet them for coffee and explore other ways we could help each other.

I would regularly email to my list, notifying them of new content on the site and sending them other content I found that I thought they might like to see. I would stay in touch with them so that I would be “in their minds and their mailboxes” when they needed my services or encountered someone who did.

I would let people know I appreciate their referrals and thank those who have provided them in the past. I would suggest other ways they could help me, i.e., forwarding my emails to their friends and contacts, promoting my seminar or other event, or introducing me to people they know that I should meet.

I would look for ways to provide added value to my list and even more so to my clients. I would give them information and advice, but not necessarily in my practice area or even anything legal.

I would smother my clients with attention, exceeding their expectations in every way possible, because I know the best way to build a law practice is with referrals from satisfied clients and other people who know, like, and trust me.

Wait. . .  the Internet doesn’t change everything. Marketing is the same today as it was thirty years ago. The Internet just makes it easier, quicker, and less expensive.

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Great advice on starting a new law practice (or growing your old one)

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Marketing legal services is simple. A lot of common sense, really. You don’t need a bunch of high tech solutions or a complicated process. What you need are people.

An article in today’s Forbes Magazine tells the story of a Los Angeles lawyer who started her own practice in the summer of 2010 and in less than two years built a successful estate planning practice.

In, How I Got My First Client and You Can Too, attorney Sonia Tatiyants outlines what she did to get her first client and beyond.

She didn’t advertise or build a powerful web site. She didn’t have the money to do that, even if she wanted to. What she did is decidedly low cost and low tech. She began by contacting everyone she knew to announce the opening of her new practice.

It doesn’t get simpler than that.

By the way, if you’re not new, find a reason to contact everyone in your database and remind them that you are still here. Someone on your list needs your services, or they know someone who does.

Tatiyants followed that up by starting a lunch group where she could network with other estate planning attorneys. She also networked with “like minded, driven, entrepreneurial individuals. . .,” who collaborated with her and became a source of referrals.

Taking things a step further, Tatiyants also realizes that her clients can not only send her referrals, they can become a source of business for the professionals in her network. In positioning herself as a “trusted advisor,” her clients and contacts look to her for referrals when they have a problem or need. She refers them to the other lawyers, CPAs, financial planners, and insurance agents in her network.

She also understands the importance of keeping her clients happy. One way she does that by making sure they know what to expect with their case. By managing their expectations, her clients don’t get frustrated with delays or when they get something in the mail.

Finally, she understands that for her practice to continue to grow she needs to put systems in place that will allow others to do administrative tasks so she can focus on the lawyering (and marketing).

Great marketing advice for new lawyers and old. Even lawyers who are very old.

But there’s something she left out of the article that I know every lawyer would like to know. How did she get featured in Forbes magazine?!

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The problem with free consultations (and my offer to you)

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People prefer to hire lawyers they know, like, and trust. One of the best ways to get prospects to know, like, and trust you is to give them a sample of what you do.

To some extent, that’s what you do when you provide free information. Blog posts, reports, articles, seminars, and so on, give prospective clients an insight into what you have done for others, suggesting that you can do the same for them. They can see you know what you’re doing and get a sense for what it would be like to work with you. Through your words, they come to know, like, and trust you, bringing them one step closer to hiring you.

And yet, of all the people who read or listen to your information, only a small percentage actually take it upon themselves to call and book an appointment. There’s too big of a gap between “reader” and “client”. One way to bridge that gap is by offering a free consultation.

Free consultations allow you to initiate a personal relationship with a prospect and provide them with “customized” information. It’s one thing to provide generic information in your practice area, quite another to interpret that information in the context of a prospect’s particular problem. Prospects who read your information may like what you say and the stories you share but this will never take the place of actually speaking with you.

Done right, free consultations can bring in a lot of business. The problem with free consultations, especially in practice areas where they are common, is that they are usually not done right.

“Free” is one of the most powerful words in the dictionary, but just because something is free doesn’t mean anyone will want it. Many prospects today, seeing that most attorneys in your field offer free consultations, don’t see the value in yours. In fact, many prospects see no value in a consultation, believing it is just an excuse to get them into your office so you can do a sales pitch for your services. Unfortunately, for many attorneys, that’s exactly what it is.

One solution is to include a detailed description of everything the prospect gets as part of the free consultation. Tell them what they will learn, what you will explain, what you will do for them, and what you will give them (e.g., reports, checklists, case evaluation, issue summary, etc.).

Also tell them how they will benefit. Yes, you evaluate their situation and explain their options, but so what? What does that mean to them? It means they will be able to make better decisions about what to do, making it more likely that they will resolve their problem or achieve their objective. It means they will save time or money. It means they will be one step closer to eliminating their anxiety and worry and sleepless nights.

In other words, you can’t simply say the magic words “free consultation” and expect people to come running. You have to “sell” it.

Let me give you an example with my own services.

Starting today, until further notice, I’m offering free consultations for my consulting and coaching services. These will be on a first come, first served basis since I can only do so many of these and I expect to get a lot of response.

During our consultation we’ll talk about where you are and where you would like to be in your career. I’ll ask questions and I will give you my advice. I won’t mince words. I’ll tell you straight out what I think you should do. As a result, you’ll know exactly what to do to bring in more clients, increase your income, or otherwise improve your current situation.

In addition, you’ll be able to ask me questions. You can ask about marketing, cash flow, productivity, goals, or anything else that’s on your mind.

As you know, I’m not somebody who simply read a few marketing books and set up a web site. I practiced law for more than twenty years and learned (the hard way) what it takes to bring in good, paying clients. I know what works and what doesn’t, what works quickly and what doesn’t, because I’ve tried it all. I’ve been in your shoes. I know what it’s like to struggle to make rent. I know what it’s like to question whether you made the right choice of career or specialty or market. I also know what it’s like when the business is coming in faster than you can handle.

I have seventeen years experience consulting with attorneys and helping them to get more clients and increase their income. But then if you’re a regular reader of this blog, you know most of this. That’s why you read it.

These consultations are free and there is no obligation to you whatsoever. Sure, I hope that after the consultation you will want to hire me or buy something from me, but that’s not important. What’s important is that I give you so much value during our consultation, so many ideas for taking your practice to a much higher level, that you can’t wait to get started. I know that if I deliver that to you, we’ll do business some day.

Because I expect to get a lot of response to this offer, I must limit these consultations to 15 minutes. Therefore, after we schedule your consultation, please email me as much information as possible about your current situation. Tell me your problems, obstacles, questions and objectives, so that when we talk, we can get right to the solutions.

Fair enough?

If you’re interested in setting up a consultation, please email info[at]attorneymarketing.com and put “consultation 15” in the subject. Give me three dates and times when you will be available for 15 minutes and the best telephone number to reach you. (I’m in California, so mind the time zone.) I’ll email back and we’ll confirm the date and time.

I look forward to helping you make 2012 your best year ever.

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How to get clients if you hate networking

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I don’t like networking. It doesn’t come naturally to me. It’s not my “thing”.

I know how to do it. I’ve done it enough. I just don’t enjoy it. I’d rather talk to someone on the phone or in a one-on-one setting over a cup of coffee.

Does that make me a bad person? Does it doom me to marketing failure?

No, not at all.

Marketing is (or should be) a mechanism for you to express yourself in a natural way. Marketing isn’t (or shouldn’t be) a mold you must contort your body and soul to fit.

So if there is some aspect of marketing you don’t enjoy (and you’ve given it a fair shake), don’t do it. Life is too short to suffer the slings and arrows of outrageous marketing. Or whatever.

It doesn’t matter how well others are doing with a particular strategy, or how many goo-roos are touting the latest and greatest tool or technique. You have to do what’s right for you.

If you don’t like networking–don’t do it. Speaking give you the willies? Cross it off the list. Social media got you tied in knots because you don’t want to “talk” to strangers online? Choose something else.

If you force yourself to do things you don’t enjoy, you’re not going to be very good at them anyway, so what’s the point? Go try a lot of things, pick one you like, and go nuts with it.

Okay, I know there’s someone who’s dying to ask this: “What if I’ve tried every type of marketing and I don’t like anything?”

The answer to that is simple: get a job.

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Attorneys: Don’t let your competition do this to you

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competition There are a lot of attorneys who do what you do, right there in your market. Many of them have more experience than you do. They have a bigger marketing budget, a better blog, and more traffic to their web site. They have better-paying clients and get more referrals. They earn more than you do. Hell, they’re even better looking.

But no matter what advantages your competition have over you, you can keep them from beating you.

How do you stop a stronger opponent, or worse, an army of them? By ignoring them.

Stop looking at what other attorneys are doing. Forget about what they have. Don’t compare yourself to others. It’s the worst thing you can do for your career or your self-esteem.

Stay focused on what you do, on your clients, on your work. Build your practice, and don’t worry about what anyone else is doing. Or as a friend of mine says, “keep your eyes on your own paper.”

No matter what advantages your competition may have, they can’t beat you unless you let them.

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So you decided to start your blog? Don’t read this post.

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starting a blogIf you’ve decided that 2012 will be the year you (finally) start a blog, here are “70+ Resources on How to Start a WordPress Blog“.

Don’t read it. Yet.

Oh, it’s a great article, chock full of common sense, easy to follow advice and resources. If you read this article and follow the author’s recommendations, you will quickly create a WordPress blog. You could set it up today if you want to, even if you have zero technical experience.

So why do I say you shouldn’t read it? Because a blog requires far more than following set up instructions (or hiring someone to do it for you). It requires commitment.

A blog does you no good unless you put in regular time and effort to build it. Unless you are prepared to do that, you might as well not start.

I’m not saying the time and effort is unreasonable. You don’t have to labor over it every day. A few hours a week is more than adequate. An hour a week will do.

I’m not saying you have to be a great writer. Or original. Or clever. If you can pass the bar, trust me, you can write a blog.

And I’m definitely not saying it isn’t worth it. Writing a blog could bring you a ton of clients, as well as relationships with other professionals who can otherwise enhance your career. It can also be a source of tremendous personal gratification.

I’m not saying you shouldn’t start a blog. I’m saying don’t do it unless you are committed to sticking with it for the long haul.

And sadly, most people aren’t. I think the abandonment rate for new blogs is in the 95% range. Lawyers are probably better but I would be surprised if it was less than 80%.

“But I said I decided to start a blog,” you remind me. “I’m ready.”

I respond with an attempt to wax philosophical: “Two birds are sitting on a telephone line. One decided to fly away. How many are left?”

Yes it is a trick question.

“Two birds are left. Just because one decided to fly away doesn’t mean he did.”

Talk to other attorneys who blog. Ask them to share their experiences with you. How much time and effort do they put in? What’s a typical week or day like for them? What tips would they give you for getting started?

Of course you still won’t know what it’s like unless you start and you won’t know if you are committed until you’ve done it for six months.

“Two lawyers were talking about blogging. One decided to start. How many settled a huge case and retired?”

Starting a blog could be the best career decision you ever make. Or it might not.

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The smartest way to grow your law practice

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the smartest way to grow your law practiceSo, what’s your plan for growing your practice next year?

Before you take on anything new, there’s something you should do first.

The first thing you should do is make a list of everything you have tried in the past. Go through your calendar, your notes, ask your staff, and write down everything you did that could be called “marketing”.

What meetings did you go to? Whom did you meet for the first time? What did you write? Where did you speak? What did you mail?

Put everything that worked on your list, and everything that didn’t.

It’s easy to identify what worked. If you track where new clients come from (referrals, ads, seminars, web site, social media, etc.), all you have to do is look at your stats. If you don’t track this, go through your new client list and see if you can reconstruct what you were doing just prior to being hired. (And make a note to start tracking every new client from now on.)

It’s not as easy to identify what has not worked, but it’s just as important. Do the best you can with this and in the future, keep a marketing diary and make an entry every day about anything you did that day that could be construed as marketing.

Don’t forget repeat clients. Keeping your clients happy, keeping them informed about the progress of their case, communicating and building a relationship with them, all have marketing implications.

And don’t forget referral sources. Those coffees and lunches, thank you letters and Christmas gifts are also part of your marketing mix.

Also, check your web site stats. Where is your traffic coming from? Which key words are bringing not just clicks but clients.

Making these two lists–what’s worked and what hasn’t–is one of the smartest things you can do in marketing (or anything else you want to improve) and you should do this before you even think about doing anything new.

The reason? The 80/20 principle, which tells us that the best way to achieve more is to, “do more of what worked in the past and less of what didn’t”.

Now that you have your two lists, you can identify the things that have worked for you and do more of them. You’ll find the time for this by cutting down on or eliminating those things that have not worked or haven’t worked as well.

You may find that eliminating things that aren’t working is difficult, especially if you’ve been doing them for awhile. This is common for all of us. Our fears prevent us from letting go or we tell ourselves we just need to get better or do it longer and the results will kick in. If we spent money on something, it’s even harder to let go because we get attached to earning back our investment.

Trust the numbers. Let go of what’s not working, no matter how much time or money you’ve invested.

Yes, sometimes you will let go of something too soon that could have been a big winner for you had you kept going. But what makes more sense, hanging on to things that might work or cutting them out in favor of doing more of what you know works?

If social media hasn’t brought in new business, for example, it could be because you’re doing it wrong and with some training and experience, you’ll get better and you will get lots of news clients, just as many attorneys now do. But our time is limited and if it’s not working for you right now, I’d rather see you put social media aside and do more of what your numbers tell you, unequivocally, has brought in most of your new business last year.

You can go back later and try social media marketing (or whatever) again. I’ve let go of things that weren’t working for me and been successful when I tried them again. But right now, when you’re looking at your plans for the new year, start by doing more of what you know works.

It’s the smartest way to grow your practice.

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How to kill your chances of success

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the worst time to take a vacationThere’s a natural rhythm to building a law practice. You start out from a dead stop, try a lot of things to see what works, and you keep doing what’s working. Eventually, you have some momentum. Things start happening a bit more often. They last a bit longer. They get a little easier.

Before you know it, you’re on a roll.

The same pattern occurs throughout your career, and if you’re smart, you’ll capitalize on your momentum, pouring gasoline on the sparks and fanning the flames until you have a raging inferno of success.

Leveraging your positive results and momentum to build things bigger is not only a smart move, it is essential. How many times have you seen people you know get off to a good start in a project but fail to finish big? How many times have you seen this happen to you?

Momentum is one of the hardest things to achieve and one of the easiest things to lose. The good news is that once you have some momentum, things do get easier. But that doesn’t mean you can stop.

It’s like pushing a car from a dead stop–very difficult at first, but once it’s rolling, it doesn’t take much to keep it moving. If you stop pushing, however, the car will eventually come to a dead stop.

I read a thoughtful article this morning that makes this point in the context of taking vacations. In “The Absolute WORST Day to Take a Vacation (It’s Not What You Think!)” the author says that the worst day to take time off is just after you’ve achieved a goal. When things are starting to happen for you, you shouldn’t take a break, you should double your efforts.

It’s not that you don’t deserve a reward for your hard work. But your reward, says the author, should be your results:

For an entrepreneur (or anyone who is in charge of their own income),vacations don’t come when projects are complete. On the contrary – they should come when the projects are still in progress, but you’re tired, and need to recharge to carry the ball the rest of the way.

Give some thought to this as you plan out the coming year. I know it’s difficult to find time on your calendar for family trips, especially when you must coordinate school and work schedules. At least be aware of the rhythm of your practice and do your best to start projects after a vacation, not before.

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My Wish for You in 2012: A Plan for Building Your Law Practice

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business development plan for attorney lawyerAre you hoping things will get better in 2012? A lot of people are, but unfortunately, “hope is not a strategy“.

If you want things to get better, you need to make them better. But how?

Don’t start with technique, start with strategy–a plan. What do you want to happen, and why? What will do you do to make it happen? Is this really something you want to do?

Too often, people grab hold of a technique they hear about and run with it. They spend time and money doing the requisite activities, without considering why they are doing it. They install an expensive motor on their row boat hoping it will get them to their destination faster, but they never look at a map.

Techniques are important. Using the right tools for the job, execution, timing–can make a big difference in your results. But without the right strategy, the latest techniques won’t help you to get where you want to go.

What are you good at and enjoy? Writing? Speaking? Networking? Technology? Make it the core of your business building strategy.

Your strategy doesn’t have to be elaborate. In fact, the simpler it is the better. But simple is not synonymous with small. Your plan should inspire you to accomplish big things. After all, the goal isn’t merely to survive, it is to thrive, and you cannot do that by dabbling.

I’ve seen great practices built by using only one or two techniques. Once you know where you want to go and you have a plan to get there, you don’t need dozens of techniques.

Without the right strategy, no technique is good enough, no matter how much it costs or how hard you work at it. With the right strategy, almost any technique will do.

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