Clients don’t care how much you know. . .

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A few years ago, my wife had a potentially life-threatening illness. I went with her for a consultation with a physician who had been recommended to us as one of the top in the field.

Doctor after doctor spoke highly of him. Virtually everyone also remarked about how nice he was.

He had the right credentials, including being selected as one of the “Best Doctors in America,” and a busy, successful practice. We were fortunate to have found someone as competent and well regarded as he.

But I didn’t like him.

For one thing, when he came into the office where my wife and I were seated, he didn’t talk to us, he talked “at” us. He talked about his practice and his partners and the surgeries he had performed, as though he were presenting his CV to a panel of physicians rather than counseling real people at a vulnerable time of their lives.

He asked a few questions, but I wasn’t sure he listened to the answers. He looked at the records as he spoke, making notes, reading, doing what seemed to me what he should have done before he came into the room. There was no humor about him, nor a glimmer of lightness or humanity. No small talk. No smile.

What bothered me most, though, was that he didn’t look at us. No eye contact at all. As he talked, his eyes were on the medical records. He didn’t look up!

It was as if we weren’t even in the same room.

He told us my wife should have surgery, buzzed his nurse to arrange it, and that was that. Next case!

My wife felt that not looking at people was his way of dealing with all the death he must surely deal with every day. She was willing to dismiss this as quirkiness, in view of his outstanding reputation.

I wasn’t. His demeanor troubled me. I thought a doctor could be competent AND show some humanity.

We wanted a second opinion and got a referral to another doctor of equally high reputation. I liked him immediately. Not only was he friendly, when he talked, he looked us squarely in the eye. Unlike the first doctor, he patiently explained what was in the records, drew, on paper, a diagram of what he was referring to, and described the different choices that were available to us.

Choices!

He told us the pros and cons, and helped us weigh them. He let us know that the final decision was up to us, but he felt we were entitled to his opinion and recommendation, which he gave us (an alternative to surgery!)

I liked the way he weighed the “evidence” and helped us follow a logical path to the ultimate conclusion. It was as if he were saying, “Let’s look at this together so you can see what I see.” It reminded me of how I would speak to clients when it was time to consider going to trial.

Of course we preferred the second doctor’s opinion, but even if it had been the same, the bottom line is that the second doctor made us feel like he cared.

Doctors and lawyers counsel people in times of trouble, and we must never forget that our bedside manner is at least as important as our technical competence.

In the end, clients don’t care how much you know until they know how much you care.

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How to get more clients to hire you

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Lawyers often tell me they have trouble "closing the sale". What they’re really saying is they don’t know how to handle objections. I addressed this in an article, "What to say when the client says, "I want to think about it". But the best way to handle objections is to eliminate them before they ever come up.

In your marketing materials, your live presentations, your comments after a free consultation, make sure you answer these four "unspoken questions" that reside in every prospects mind:

1. What can you do for me?
2. Why should I believe you?
3. How long will it take?
4. Can I afford it?

Let’s look at these a little closer.

1. What can you do for me?

The number one reason why clients don’t authorize the work to be done is that they don’t see the need. Your job is to show them why they need what you are offering, and make the case so compellingly that when you are done, they not only see that need, they truly WANT what you offer.

Here, you must distinguish between FEATURES and BENEFITS. Features are what you do. Benefits are what the client gets as a result.

For example, preparing a Living Trust is a feature; it’s WHAT you do. But what’s important to the client is what happens when you do that. Tell them about the peace of mind, protection, savings, and control they will have as a result of your preparing that trust. That’s what people REALLY want.

In addition to telling them the benefits they gain when they hire you, tell them the potential consequences they face if they do not. What might they lose? What detriment might they suffer? Fear of loss is almost always a more powerful motivation than the desire for gain.

2. Why should I believe you?

Prove what you say by providing evidence of the following:

  • Your background, education
  • Awards and distinctions
  • Articles, seminars, speeches
  • Testimonials from satisfied clients
  • Endorsements from other professionals
  • Number of clients, cases, trials, verdicts, etc.
  • Success stories; results you have obtained for other clients in a similar situation

You can also "prove" your expertise via the advice you offer during the initial consultation. If you sound knowledgeable, most people will tend to believe you know what you are doing.

Most of all, clients want to hear that you have done for others what you propose to do for them. Therefore, weave into your consultation, writing or presentation, examples taken from other clients or cases.

3. How long will it take?

Tell them WHEN they can have the benefits you promise. Everyone is in a hurry today; nobody wants to wait.

Clients also fear open ended time lines, especially when your meter is running. Be up front with them. Tell them how long it will take, and what factors might contribute to delay. If possible, guarantee a delivery date. Make sure you under-promise so you can come in early and over-deliver. When you can’t control the time factor, limit their risk by offering flat fees.

4. Can I afford it?

Once a client is convinced they need what you offer, they want it, and they believe you can deliver it, the only thing left is whether they can afford it. Here are some ways to convincing them that they can:

  • Distinguish cost vs. value. Focus their attention on what they get, not what they pay
  • Enhance the value of what they get by providing bonuses, free updates, and other incentives
  • Limit their risk with flat fees and guarantees
  • Show them that what they pay is only "X per day"
  • Make it easy with payment plans and accepting credit cards
  • Give them options and let them choose which "works best" for them. You want them deciding between option A and option B, instead of "yes" (hiring you) and "no" (not hiring you)

Answer these questions before they ask them, and you’ll have more clients writing you a check. And if they still say, "I want to think about it," here’s what to do.

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Do you make prospective clients uncomfortable?

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After a wind storm left us in need of some roof repairs, my wife and I and some of our neighbors called several roofers and asked them to evaluate the damage and provide estimates for the repairs. It quickly became obvious that none of us was capable of judging the quality of one roofer’s work from another, and so we were left with comparing notes about our general impression of the individuals who came to give estimates.

One guy showed up to our house and without ringing the door bell, climbed on the roof. When he was done, he didn’t ring the bell to let us know who he was or what he found, he just left. He called four hours later, but we had already decided he was not going to get our business.

Another guy wrote his estimate on cheap "invoice" forms from a stationery store.

Most of the roofers didn’t show up on time. Some wouldn’t even give us a time.

We went with the one who showed up on time, looked clean and professional, had printed estimate forms, and looked us in the eye when he talked to us. He wasn’t the cheapest, and we don’t REALLY know if his work is any better, but his professional appearance and demeanor made us feel comfortable.

So my question to you is, What impressions do you give your prospective clients?

Most of your clients are not qualified to determine the quality of your work. They base their decision to hire you primarily on their overall impression of. . . you.

Time to take inventory. . .

Are you clothes neat and well-fitting? Are your shoes in good repair and polished? Is your hair neatly trimmed? Does your necktie have spots on it? Are your finger nails clean and trimmed?

My wife tells me women look at the nape of a man’s neck to see if they need a haircut. They look at your shirt collar to see if it’s clean. She says they don’t like men to wear nail polish (buffing is okay), pony tails, or ostentatious jewelry, and they always look at your shoes.

Is your stationery professionally printed? Is your office clean and tastefully furnished? Does your briefcase convey that you are successful?

First impressions are critical to your success. In fact, experts tell us that people make up their minds about us in the first two seconds.

Two seconds!

Their first impression determines whether they like you or not. Everything after that is colored by that first impression.

When people like you, they see the best in you. When they don’t, they tend to see the worst.

Make sure their first impression is a good one.

And be careful. You have to know your clients.

If you target middle class clients and they see you drive up in an exotic automobile or you have expensive artwork in your office, they may think you’re too expensive for them. I know one lawyer who swears he lost a trial because a few jurors saw him pull into the parking garage in a Porsche.

People have expectations about how an attorney should look and act, and you should meet or exceed those expectations. If you don’t, you’ll make them nervous. If they expect an attorney to have an office and wear a necktie, for example (and most do), and you work from home and wear bluejeans, don’t be surprised if they hire someone else. You may be the better lawyer, but it doesn’t matter–perception trumps reality.

But clients also want to hire someone they can relate to as a human being. Your task is to strike a balance. Give them the image they expect but also a person they can talk to.

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How to leverage CLE time

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Kiyosaki (see previous post) says leverage is “doing more and more with less and less”. One way to accomplish this is by making the time you spend in Continuing Legal Education do “double duty” for you, as the following letter from one of our subscribers attests:

“One idea that I have found very useful in building clients’ perceptions of credibility and reliability is the faxing or emailing of regular snippets of industry-specific information.

“For example, I have been wooing a client in the commercial construction business. Although I am not an expert in construction law. . . I came across an interesting summary of late breaking developments in subcontractor liability in the latest issue of the [his state Bar] Journal. I immediately copied it and faxed it to my contact (the executive v.p.) with the note, “I thought you might find this interesting.”

“I then added a quick blurb about how this is precisely what we do proactively for our business clients to keep them on the cutting edge of their field.

“This practice keeps me alert to my client’s needs, motivates me to stay on top of “hands-on” CLE information, and lets the client know about my concern, competency and desire to excel.”

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When a client “has a problem”. . .

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I was in Philadelphia for a convention a few years back and stayed at the very classy Downtown Marriott, adjacent to the Convention Center.

On the morning we were checking out, our bill was slipped under the door. Unfortunately, it was nearly double the rate I had been quoted.

I went to the front desk, expecting an argument. How could we be that far off? I had an email confirmation reflecting the rate I had been quoted–a very good rate, I came to find out. It’s true that at the last minute I had changed the number of occupants and bed sizes, but I didn’t think that should make a difference–at least not that much of a difference.

The lawyer in me was prepared to fight!

I told the clerk that there was a problem with our bill. She responded by saying that there were no problems, just issues that need to be dealt with.

How refreshing! She totally diffused the situation, and reminded me that problems are really opportunities in disguise. She didn’t argue or defend or excuse. She apologized, told us it would take a few moments, and set to work on her computer to create a new bill at the rate I had been quoted.

In the process, she made me feel good about the hotel. The memory that will forever be imprinted on my mind is not of the problem but of how they took care of me. They trusted me, respected me, and showed me they cared.

When you have a client with a problem or complaint, don’t be embarrassed or upset, celebrate! That problem is a opportunity to come charging in on your white horse to save the day.

Give them the benefit of the doubt. Fix it, in their favor. Do "the right thing" even if it wasn’t your fault.

Studies show that when a client has a problem and you "fix" it, they often become one of your best, most loyal clients. They feel good about you and return to you and tell everyone about how great you are.

When you travel to Philadelphia, you might remember that I told you that the downtown Marriott cares about its customers. Think about that the next time a client calls about a problem with their bill.

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Do you have arrangements or relationships?

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I have an arrangement with my dry cleaner. I bring in clothing, he cleans them, I pay. The arrangement works for both of us. We each know what is expected of us, we do it, and we both benefit.

In contrast, I have a relationship with certain business associates. Like my arrangement with my dry cleaner, my business associates and I know (generally) what is expected of us and we all mutually benefit from our relationship. 

But arrangements and relationships are different.

Arrangements are tidy and business-like. The parties know what to do, it’s understood that they will do it, and it usually gets done without a hitch.

Relationships are untidy and time-consuming. There is an emotional element to them. The unexpected often happens, and the consequences can be seriously detrimental.

Relationships are deeper than arrangements, and stronger. Relationships are the foundation for building a strong professional practice. Arrangements come and go, but relationships can last a lifetime.

Do you have arrangements or relationships with your clients and professional contacts? Surely you have both. But unless you have a core group of relationships, your future success is on shaky ground.

If your clients hire you because you do good work and only because of that, your future business with them is as much "at will" as the business I give my dry cleaner. It would not take much to woo me away to another dry cleaner. One screw-up might be all it takes.

Who refers you business? Do you have arrangements or relationships with them?

Relationships are equity. If you work hard for 5-25 years and all you have to show for it are a multitude of arrangements,  then every year you are starting over, and your income is as unpredictable as it was your first year.

You don’t have to develop relationships with everyone. You couldn’t even if you wanted to. Relationships are messy and emotional and require dedication and personal time to develop. You only have time to develop a few relationships, but a few is all you need.

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What do prospective clients want to know about you?

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An article in my local newspaper a few years ago asked, "What do clients want to know before choosing a business attorney?" The author, an attorney, says to consider these factors:

  • Does the attorney guarantee to return telephone calls the same day?
  • How are telephone consultations billed?
  • How strongly does the attorney support alternatives to traditional litigation, such as arbitration, to reduce the time and costs of resolving disputes?
  • How much experience does the attorney have with business clients?
  • Can the attorney provide referrals and contacts with highly skilled professionals in different industries who can help your company grow?

First, how would you answer these inquiries if a prospective client asked you? Write out your answers and read them as a prospective client would. How do they make you feel? Is there anything you can improve on?

Second, why not create a letter or other document that outlines your policies and commitment, and give it to clients and prospects BEFORE they ask?

Third, notice the last factor–being able to deliver MORE than your core services. The most successful attorneys are not merely draftsmen, advisors, or litigators. They are "partners" in their clients’ success.

Be prepared to help your clients in ways that go beyond your legal services. Take the time to develop contacts in your clients’ fields, so you can make referrals to people who can help them achive their objectives. (If you have a consumer-related practice, be prepared to refer them to building contractors, real estate agents, and insurance professionals, et. al.)

Continually look for ways to provide clients with information and referrals and other assistance that can improve their lives and livelihoods.

If you don’t, don’t say I didn’t warn you when they go looking for someone who does.

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“Could you take anything off your fee?”

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An estate planner who does a lot of seminars asked about discounting fees, a subject that comes up quite frequently. His question and my response:

Q: About 20% of prospective clients ask if I can "take anything off" my fee. I have positioned myself as being a specialist who charges a bit more. I usually do take a few hundred dollars off so I don’t lose the client but I wonder is that smart or am I devaluing my services?

A: The answer is, simply, don’t do it. Most clients don’t shop fees and the ones who do you don’t need. Especially since you (correctly) position yourself as being worth more. You devalue your services and professionalism when you say yes to a request for a discount. Word will spread and before you know it, you’ll have people say, "I heard you gave Joe Jones a $300 discount, could I get that, too?" Before you know it, you’ll be giving everyone a discount, and then where are you?
 
At times, it’s okay to offer a discount, such as when you tie it to a "good cause" or as a closing tool at the end of a seminar, but NOT when they ask. Can you imagine asking your doctor for a discount?

The proper way to handle someone who asks for a lower fee is to let them know that if they can’t afford you, you would be happy to refer them to a lawyer who charges less. Watch, not one in 20 will go. But even if they all did (all 20% who ask), that’s okay, those are the ones you want to let go. Lawyers should continually prune the lowest 20% of their client base in favor of upgrading the quality of their clients and the fees they charge them.

Alternately, see if there are any services you could offer them "within their budget". If your complete package has A, B, and C components, you could offer them A and B for a lower fee; perhaps they can get C later.

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What to put in a thank you letter

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Q: What are the main points to get across in a thank you letter to a client? Is it appropriate to add that I’m working to build my practice and referrals are appreciated?

A: It’s not wrong to mention referrals in a thank you letter, but I think it’s better when a ‘thank you’ is just that and nothing more. Let the client know that you appreciate him or her and just wanted to say so. It will mean more to them that way, don’t you think?

I also recommend that the ‘letter’ be a ‘note’ — hand written on note cards. It’s more personal that way and people appreciate that you took the time to write them a personal note. There’s less room on a thank you card, too, so you can be done with just a few sentences, whereas your letterhead has a lot of space to fill.

The note should say:

1. Thank you; I appreciate you; I am glad to know you
2. Reference something personal about them or their case
3. Call me if you have questions about anything
4. Thanks again

Sign the note, "Sincerely," or "Warmly," followed by your signature.

That’s not the only way to write a thank you, but it works. In just three or four lines, you show the client that he is not just a name on a file to you, you really do appreciate him.

Hand written notes are an extremely potent form of communication for another reason: nobody sends them. So when you do, you will really stand out in the mind of the recipient. You didn’t send a form letter, you didn’t email, you took some of your precious time to pen a personal note and put a stamp on it.

One attorney started doing this and told me his secretary made him stop. Apparently, they were getting so many calls to say "thank you" for his "thank you," she didn’t have time to do her work. But it was a nice problem to have (and they didn’t stop) because they also got a lot of referrals.

Try it, and watch what happens.

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