Archives for September 2012

Getting started with mind maps for notes, outlines, and brainstorming

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Mind maps are a non-linear method of organizing information. I use them to take notes, to create outlines for presentations and projects, and to brainstorm ideas. If you have not used them, I suggest you take a look at this excellent overview.

I usually create mind maps on paper. I grab a legal pad and put the basic idea in the middle. As ideas come to me, I quickly add them as branches and sub-branches. In a minute or two, I can outline a complete presentation or project.

As the overview clearly shows, the advantage to the mind map is that it allows you to capture ideas as they occur to you, “out of order” so to speak, which is how the mind works. One idea leads to another and that leads to another, and so on, which is very different from the linear outlines we’re so used to. Once you have captured those ideas, however, it’s easy to re-write them into a formal outline.

I also use mind map software. Freemind is simple and easy to use and, well, free. There are many other choices. I don’t use the software often, but I do use it for bigger projects.

I’ve downloaded a few mind map apps on my iPhone but find them difficult to use. The “canvas” is too small, at least for me, and I find myself spending too much time working with the app rather than capturing ideas. Some apps do integrate with their desktop counterparts, however, so you could create the mind map on your computer and view it on your mobile device.

Some people create very detailed mind maps, with many sub-branches. They might outline an entire book (or legal case) on a large white board or fill several pages in a notebook. I usually keep things simple, using the map to get a general picture, but I have also used them to outline bigger projects.

If you’ve never tried a mind map you may be in for a pleasant surprise. Not only are they a practical way to discover and capture information you may otherwise overlook, they are a lot of fun.

I used mind maps to outline portions of The Attorney Marketing Formula. If you want to see how my mind works, download a copy today.

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Is your law firm listed on Yelp? You might be getting reviews and not know it

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When my wife is checking out a new restaurant or other local business, she often checks the reviews on Yelp. If they have a poor rating she usually moves on. She may also use Yelp’s directory to find businesses in our area. She found a great auto service business that way and we’re very happy with them.

If you target consumers or small businesses, prospective clients may be checking you out on Yelp. If you have a listing, it’s one more place people searching for an attorney can find you.

The thing is, clients can post a review about you even if you don’t have a listing. You might want to do a search and see if anyone has. While you’re there, create an account so that you can post your details and contact information. This article points you in the right direction.

Once you have an account, you can add your photo, additional details, and special offers (i.e., a coupon, a free report or video, etc.). You can engage with people who post reviews.

The listing is free and it’s easy to set up an account so there’s really no reason not to. Tell your (satisfied) clients to post their reviews. You may or may not get new clients from the directory, but if anyone hears about you somewhere else and goes to check you out on Yelp, you’ll be ready.

Are you listed on Yelp? Have you gotten clients from your listing? Let me know in the comments.

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Good news: your clients don’t want to leave

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If a client leaves and hires another attorney to replace you, the odds are you’ve screwed up big time. Sure, they leave for other reasons but generally speaking, clients would rather stay with the devil they know (that’s you) than take a chance on the devil they don’t.

They don’t want to take the time looking for another attorney, or take the risk. The next attorney could turn out worse, and then what? It’s easier to stay where they are, even if they’re not crazy about you.

It’s like the story about the old hound dog sleeping on a nail poking out of the floorboards. “Why doesn’t he get up off the nail?” his owner is asked. “Doesn’t it hurt?” “Sure it hurts, just not enough.”

So that’s the good news. You don’t have to be that nice to your clients to get them to stay. You don’t have to smile or show them you care. You don’t even have to be competent (as long as the client doesn’t figure this out). Just don’t treat them like crap.

Of course you would be a fool to set the bar this low. Clients may stick with you because it’s easier than replacing you, but will they come back? Will they give you referrals? Will they Like your page or tell their friends about your web site or seminar?

Your clients may not leave because the nail doesn’t hurt enough, but once their case is done, they’ll find another place to take that nap.

Learn how to make your clients love you. Get The Attorney Marketing Formula.

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If Charles Darwin managed your law firm

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Some cynics contend that lawyers aren’t human. They say we are a different species who kill and eat our young and should not be allowed to mate and reproduce.

If Charles Darwin were around, he might point out that the traits that make us good at our jobs, i.e., skepticism, competitiveness, toughness, argumentativeness, etc., allow us to survive and thrive as a species. If that wasn’t true, we would have died out a long time ago.

So there.

There are parallels between Darwin’s theories and the management of a law practice. Darwin concluded that the species that fights for survival, or is adept at avoiding it, is the species that has the best chance of survival. In the food chain, there are those who eat and those who are eaten.

Lawyers aren’t allowed to flee. We have to stay and fight for our clients. By helping them survive, our practice survives. Our clients have more work for us. Other clients are attracted to the strongest lawyers.

Does that mean lawyers must be cutthroat? In the big firm world, I think it does. There are too few clients and too much jungle to cut through. For solos and small firms, there are more options, particularly for those lawyers who embrace Darwin’s other hypotheses.

Darwin said that the species with the best chance of survival are the species that have learned to specialize. There is less competition when you’re the only one with a long snout that can find ants buried deep in the ground. If Darwin were managing your firm, he would tell you to differentiate yourself from other lawyers and look for gaps in the market that you can exploit and dominate.

Sound advice, but advice few lawyers follow. Most lawyers follow the herd and thus, earn average incomes. Skepticism and risk adverseness may make a lawyer good, but it doesn’t make a lawyer wealthy.

Darwin’s theory of adaptation is another area where lawyers are weak. The theory says that to survive in a world of changing demands and conditions requires a species to adapt to those changes and evolve. Lawyers are famously not comfortable with change, however, and often find themselves playing catch up.

Change doesn’t mean recklessness. It means staying informed, being open minded, and willing to try. Lawyers who don’t have a robust Internet presence, for example, are clearly falling behind.

Darwin told us it is, “the survival of the fittest.” If he was managing your firm, he might say that while you may be ready for the competition, if you don’t specialize and you don’t adapt, you may still find yourself on the endangered species list.

If you want to learn how to differentiate yourself from the competition and not get eaten alive, get The Attorney Marketing Formula today.

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Selling legal services like Apple sells iPhones

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I went to the Apple store this weekend. As you can imagine, it was packed, buzzing with people who were playing with iPads and Airs and Macs. They were asking about the new iPhone 5. And they were buying.

After the Apple store, I went to a Windows store on the same floor of the mall. Like the Apple store, it was spacious and nicely laid out. There were lots of toys to play with and friendly employees to answer your questions. But unlike the Apple store, there were very few customers. The store was almost empty.

Why the difference?

Nobody needs an Apple product. Everything you need in a computer or tablet or phone you can get from another company, usually for less. So why is Apple poised to become the first trillion dollar company in history?

Marketing.

Apple knows that people buy what they want, not what they need, and so Apple doesn’t spend time talking about how their products are better or that over time, you’ll save money buying a Mac versus a PC. They don’t say Apple is safer or has a shorter learning curve or make a fuss about the quality of their customer service. They know these things are important and they don’t ignore them, but they also know that these aren’t why people buy Apple.

People buy Apple because it’s cool.

But legal services aren’t cool. Nobody stands in line at the door of a law office. This is why Apple is about to become the first trillion dollar company and your firm isn’t.

But you can learn something from Apple and apply it to your marketing.

Apple doesn’t try to convince people they need a computer, a smart phone or tablet. They target people who are already looking for a computer, a smart phone, or tablet. They appeal to people who want the “best” (coolest) and are willing to pay for it.

You should do the same.

Focus on people who know they need a lawyer and are trying to choose the right one. Focus on clients who want the “best” and are willing to pay for it.

Yes, you can also educate your market as to why they need the type of legal services you offer, but spend most of your time and energy on the low hanging fruit: the ones who know they need help and are ready to get it.

Then, show them why they should choose you. Give them all of the reasons. Show them why you are the Apple of legal services. They may not stand in line outside your office but they will want what you offer and pay top dollar to get it.

Want to know how to get clients to choose you? Read The Attorney Marketing Formula and find out.

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Marketing legal services Disney style

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Disneyland is 40 minutes from me. I think the last time my wife and I went was when our daughter was little, probably twenty years ago. In our mailbox yesterday was an advertising piece from Disneyland. It’s a big booklet filled with nothing but photographs of people having fun at the park. Kids with big smiles and adults looking like kids.

There are very few words in the booklet. No offers, no statistics, no information. Just pictures. But those pictures tell the story. They say, “come back to Disneyland and have fun like these people,” and that’s all they need to say.

Marketing legal services isn’t the same as marketing “The Happiest Place on Earth”. But why can’t lawyers share a little happiness? Instead of delivering a pile of dry information and dreary forecasts, why not show people what their life will be like after they get our help?

Colorful pictures of people having fun, probably not. But colorful stories of people enjoying peace of mind, security, and freedom are always appropriate.

Get The Attorney Marketing Formula and learn how to earn more than you ever thought possible. 

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When should an attorney hire (more) people?

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I don’t have any employees right now, but over the years I have hired, trained, and supervised many. Having employees allowed me to substantially increase my income and decrease my workload. It gave me the leverage I needed to grow my practice.

But just because I don’t have employees today doesn’t mean I don’t have that leverage. There are many ways to utilize the time and talents of other people without having them fill out a W-2.

In one of my businesses, I “work with” hundreds of independent contractors who contribute to my income. I’ve never met most of them. And in my attorney marketing business, I use outside contractors who provide professional and technical assistance and are very good at what they do.

Lawyers can do the same thing by using the services of paralegals, attorneys, virtual assistants and other independent contractors. The more you hire, the more time you will have to do high-paid legal work and bring in more clients.

If you’re trying to do everything yourself, not only are you working harder than you need to, you’re not earning as much as you could. You don’t have to take on the headaches of hiring employees, you have other options.

Some attorneys say they can’t afford to hire others because they don’t have enough work. I say they don’t have enough work because they’re not hiring others.

There is an African saying: “If you want to go quickly, go alone. If you want to go far, go with a group.”

Learn how to use other people’s efforts to earn more and work less. Get The Attorney Marketing Formula.

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4 tools for finding ideas and content for blogs, articles, and presentations

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How do I create content that will rank well and bring me traffic? What are my prospects searching for? What should I write about?

If you’ve ever asked yourself these questions, help is on the way. I just discovered 4 tools for finding out what people are looking for (aka, what people want to read), generating ideas for content, or fleshing out content you’re already working on.

I know I’m going to be spending some time playing around with these. (After I’ve updated to iOS 6, of course).

Check out the post on this page for a description of these 4 tools.

I don’t spend much time on SEO. Frankly, the whole subject is daunting. But I do pay attention to writing content that people want to read and I am always looking for ideas. That’s why these tools are helpful.

If you have used these tools, or others like them, please let us know in the comments.

Find out how to earn more than you ever thought possible. Download The Attorney Marketing Formula.

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Why do clients leave?

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You haven’t lived until you’ve been “subbed out”. You’re contacted by your client’s new attorney who informs you that they have been substituted in on their case, here’s the paperwork, please send the file ASAP.

Kaplowie, right in the kisser.

It happens to the best of attorneys. Sometimes you screw up. Sometimes the client can no longer afford you. Sometimes the client doesn’t want to follow your advice and decides to find someone who will tell him what he wants to hear.

But even if you have never had a client leave, you may have had clients who did not return for a subsequent engagement.

Your work may have been stellar and your fees may have been “just right”. So why do these clients hire another attorney the next time they need what you do? Usually, it’s because they didn’t feel appreciated.

You didn’t listen to what they were saying. You weren’t patient. You didn’t ask if they had questions.

You didn’t return their call. You rushed them into making a decision. You didn’t explain what you were doing and why it is important.

When you made them wait for forty minutes before their appointment, you told them their time wasn’t important (and you don’t keep your promises). When you took that phone call during the appointment, you showed them that someone else was more important to you.

There are many ways to show clients you appreciate them and many more ways to screw up. You can learn what to say or do through study and through experience, but one thing you must have and cannot be taught is sincerity.

You can’t fake it. People know. You can’t say the words and have your face say something different. The only way to communicate to your clients that you appreciate them is to appreciate them.

If you do, your job is easy. You don’t have to think about what to do or say or review a checklist. You’ll let them know in a thousand ways how much they mean to you and even if you are clumsy about it, they will know that you mean it.

If you don’t appreciate your clients, you can’t expect them to appreciate you, or to come back the next time they need help.

If you do appreciate your clients, The Attorney Marketing Formula will show you how to let them know.

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The three stages of lawyer marketing (where are you?)

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The other day I wrote down an idea for a blog post: “The day I decided to get serious about marketing.” I was going to talk about how I came to realize that a law practice is a business and that if I wanted to be successful, I needed to put marketing first.

The truth is, that day never occurred.

I don’t remember waking up, slapping my forehead, and saying, “of course!” No light bulb appeared over my head. The realization that marketing must come first didn’t occur at any particular moment, it was a process, over time.

At first, I didn’t want to believe that marketing was important. I was young and idealistic and I wanted to believe that if I did great work, I would be noticed and rewarded. I knew other attorneys who didn’t seem to do any marketing and they were doing just fine. Why not me?

What I didn’t realize is that the attorneys who seemed to be completely disengaged from marketing, were actually very good at marketing, so good in fact, you couldn’t tell by looking at them.

And it’s true. If marketing is defined as, “everything you do to get and keep clients,” (and it is), then marketing must include all of the little things we do for our clients to keep them happy and sticking with us and sending us referrals. The little things that maintain loyalty and create positive word of mouth aren’t readily apparent to the outside world.

Most marketing, certainly the most valuable marketing, isn’t public, it’s private. It’s done through letters and phone calls and newsletters to our clients. It occurs one-on-one, networking with key people. It’s done by leveraging the relationships you already have with clients and professional contacts, to meet the people they know and show them why they should hire you instead of anyone else.

Advertising, public relations, public speaking, blogging, and other public marketing activities are important when you’re starting out and need to build momentum, or when you are already successful and want to generate additional income. But they are never more important than what you do privately.

As I came to realize these difference, and accept the importance of marketing in building my practice, I went through three stages:

Stage One: Indifference

At first, I didn’t know what I didn’t know. I had an opinion about marketing and that was that. Many attorneys are at this stage, although fewer and fewer today, due to (a) the economy and increased competition, and (b) The Internet.

Obviously, if you are reading this post, you aren’t at this stage. You know that marketing is important. But there are attorneys who still don’t care about marketing. Generally, they fall into two categories:

  1. Successful, and don’t realize that they are engaged in marketing (the private kind) or how much more successful they could be if they paid attention to marketing, or
  2. Arrogant, stubborn, and destined to struggle.

I’m sure you know lawyers in both categories.

Stage Two: Acceptance

After months of struggle, I still didn’t get it. I did busy work and told myself things would change. Eventually, I realized that nothing would change unless I did. Necessity (paying rent, eating) became the mother of invention. Once I accepted that what I was doing wasn’t working, I opened the door to change.

Most attorneys in private practice today, at least those who aren’t newly minted, well- financed, or well-connected, understand why marketing is important, and most of them do something that could be called marketing. They want to do more and get better results, but don’t know how. There are two reasons:

  1. They dabble. They don’t do anything long enough to get meaningful results. Or they do things they think they’re supposed to do but their heart isn’t it so they do them poorly and get poor results, and/or
  2. The focus on “public” marketing and ignore “private” marketing. They bring clients in through the front door and lose them through the back door because they don’t take care of them.

Does this describe you? Do you feel like you are spinning your wheels and not getting great results? Are you getting clients on the front end but they don’t come back or you’re not getting enough referrals on the back end? The good news is that you can change your results by making a commitment to marketing.

Stage Three: Commitment.

Once I accepted the importance of marketing, I began studying it and trying different things. I didn’t get good results, however,because I was dabbling. It was a start and it allowed me to see which direction I might eventually go, but it wasn’t until I committed to marketing that things really began to change.

How did I make that commitment? I found something that worked and I got excited.

“More, please!”

I did more and worked harder and eventually, I fell in love with marketing and what it could do.

And that’s when my practice really took off.

I think a lot of attorneys are afraid to commit to marketing because they are afraid of what it means. Being committed to marketing doesn’t mean compromising your values or spending time or money doing things you don’t want to do.

Commitment to marketing means two things:

  1. Mindset. You must believe that a law practice is a business and that you (the professional) work for that business (practice), and that without clients, you are out of business. You must believe that marketing isn’t beneath you and that it is benevolent because the more successful you become, the more people you can help. You must believe in the primacy of “private” marketing and understand that if you can’t start there (because you don’t yet have enough clients), that this is where you can eventually go. And you need to get excited about marketing and what it can do.
  2. Consistency. You don’t have to spend a lot of time on marketing. You can make a lot of progress in just 15 minutes a day. The key is to do something every day. If you don’t, you are a dabbler. If you do, your efforts compound and your results accelerate.

So, what stage are you in? Are you a dabbler or are you committed to marketing? Do you have the right mindset and are you prepared to do something every day?

If you are committed to marketing, The Attorney Marketing Formula is required reading.

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