The Attorney Marketing Center--Earn More. Work Less

A better way to prioritize your day

November 28, 2022 by David M. Ward

If you’re like most people, you plan your day by first looking at your calendar. You note upcoming meetings, appearances, and appointments and see how much time you have between these to do everything else.

It makes sense, doesn’t it? The problems is, when you prioritize your time this way, you might not have enough time or energy to do other things you need to do.

I’m talking about highly leveraged tasks and projects that help you achieve your most important goals. The kinds of things that often require your complete focus but don’t get it because you’re too busy in meetings and taking care of what the day puts in front of you, and too tired afterwards.

So I want to suggest a slight change regarding how you prioritize your time. As you make your schedule, schedule your most valuable tasks first.

This is the philosophy behind “time blocking”. Scheduling blocks of time on your calendar for your most important tasks, to make sure you don’t use that time for anything else.

It’s a philosophy that says, “I’m going to schedule (and do) my most valuable tasks first, and if I have time left, I’ll schedule appointments and meetings.“

But you don’t have to time-block or work off a strict schedule to do this. You can accomplish the same thing by working from a list with your most important tasks at the top or flagged or tagged to show their priority.

Wouldn’t it be nice to show up at meetings knowing you’ve already completed your top priorities for the day?

The first step is to decide what is most important to you. What you want to be, do, or have.

The second step is to figure out what you need to do to be, do, or have that and put that on your calendar or list.

If your top priority is to bring in more clients and more income, work on that first. This will help.

Filed Under: Goal Setting, Productivity, success

Is it worth ‘getting to know’ your clients?

November 22, 2022 by David M. Ward

They hire you. They pay you. They’re happy with your work. But they don’t talk to you again until they have another legal issue.

They have no reason to contact you, but you have a reason to contact them.

Building relationships with your clients is one of the best ways to bring in more clients and cases, increase your income, and expand your network, with less effort or expense than anything else you could do.

Want more referrals? Stay in touch with your clients. Want to know who they know (and could introduce you to)? Stay in touch with your clients.

Have you ever signed up a client, asked them who represented them on their previous case, but they couldn’t remember? They couldn’t remember because their previous attorney didn’t stay in touch with them after they completed their case.

I’ve signed up a lot of clients who would have gone back to their previous attorney if they had remembered their name.

But don’t just stay in touch with your clients, get to know them personally. Find out about their business and personal life. They’ll tell you what you can do to help them.

If you someone needs help with a tax matter, for example, you can send them information and refer them to a tax professional they can trust. If a client tells you their business is struggling, you could introduce them to people (customers, advisors, vendors) who can help.

Things you might not know if you just did the legal work and called it a day.

Is it worth taking your valuable time to do this? As someone who built a big practice primarily through repeat business and referrals, I would say it is.

No matter what kind of practice you have, you’re in the people business. If you want to get to know more people, get to know the ones you already know a little better.

The Attorney Marketing Formula

Filed Under: Marketing legal services

When you want to do it but don’t want to do it

November 21, 2022 by David M. Ward

Have you ever had a project you want to do but you can’t seem to get started because it’s “nice to have” but not that important?

All the time?!

Yeah, me too.

I’ve been meaning to clean up my office for a long time but haven’t started for no better reason than it will take me a lot of time and I’m not sure it’s worth it.

I have a lot of papers and files left over from my pre-digital days. I’ll probably never use most of it, but I can’t be sure unless I go through everything.

Nice to have, but not that important.

I saw a video that suggested a good way to get started. The presenter suggested we take everything out of its “regular home” (cabinets, drawers, etc.) and move it temporally to some other place. Pile it up in a corner of the room, for example.

Things look different when they’re not in their usual home. And there’s something about seeing empty drawers and shelves that makes it easier to decide what you want to keep.

I like it, but it would take hours of tedious sorting and I can think of other things I’d rather do.

So I procrastinated. For months. And would probably still be procrastinating if I hadn’t found another solution.

I scheduled a 15-minute recurring task for every Saturday, dedicated to cleaning one drawer or shelf.

It’s only 15 minutes. It’s only one drawer. I can do this.

And I’ve been doing this for several Saturdays and made a lot of progress. Enjoying it, actually.

If you want to do something but resist starting, figure out a way to make the project easier. . . and it will be easier to start.

Filed Under: Productivity

The end is nigh

November 18, 2022 by David M. Ward

Relax, I’m talking about the end of the day, not the end of the world. (That’s for another post.)

Here are a few thoughts about what to do to close out your day to make the following day, and the days after that, as productive as possible.

C’mon, you can’t just close the laptop and call it a day. Well, you can, but your brain will nag you about unfinished business rather than allowing you to have a relaxing evening.

Besides, I recommend reviewing “tomorrow” the night before, rather than the day of, so you don’t have to figure it out in the morning and can get to work.

My “closing down” routine is a lot simpler today than earlier in my life because my life is much simpler.

Yay me.

Okay, here is my evening shut down routine.

The first thing I do before hanging up my stirrups is to wrap up any unfinished business, or at least outline and make notes about what else I need to do.

Next, I review my upcoming schedule and task lists, and update tomorrow’s list and my list for the upcoming week.

Here is the actual “closing down” list I work from at the end of each day:

Choose a topic for tomorrow’s blog
Check my calendar re upcoming appointments, commitments
Review tomorrow’s task list
Review tasks for the following week
Inbox zero (email, voicemail, and notes)
Clean up (File documents, close browser tabs, put away tools, toss the trash)

I do a fair amount of pushing tasks to other days, to make my schedule more inviting and manageable.

And that’s about it.

Your list will depend, of course, on the type of work you do, whether you work from an office, have employees or a team, or have hearings or meetings to prepare for.

Do you have a shutting down routine? If you do, what’s on your list?

Filed Under: Productivity

Your life’s purpose

November 17, 2022 by David M. Ward

According to Wikipedia, Ikigai (ee-key-guy) is a Japanese word that roughly translates as ‘a reason for being’ or ‘life’s purpose’. It’s similar to the French term “raison d’être” or “reason for being.”

It’s also been described as the secret to a long and happy life.

According to this article, you can find your Ikigai by answering 4 questions and seeing where the answers intersect:

1. What are you good at?

2. What do you love?

3. What does the world need?

4. What can you get paid for?

I thought this was an interesting exercise for someone starting out in life or thinking about a career change, but find it also helpful for those of us who have been around a while and have found our path.

Answer these questions and see what you think.

You might find that you’re right where you need to be, doing work you love and are well paid to do, or realize there’s something else you’re good at and would enjoy even better.

You also might give yourself permission to spend more time on a project or side business that ticks all the boxes, until you can make it the next chapter in your life.

Filed Under: Career satisfaction, success

You get what you expect

November 16, 2022 by David M. Ward

Ever heard that you get what you expect? If you expect good things to happen, they are more likely to happen. And vice versa.

But is this true?

I hope it is because it means our fate isn’t pre-determined, we can change our future.

If you don’t like the direction you’re headed, you can change something. You can choose a different strategy. You can work smarter or faster, use different tools, or get some help.

Change what we do, get different results, and we change our expectations for the future.

But we can also change our expectations by changing our attitude.

A simple way to do that is to use different words to describe what we think and how we feel.

Yes, I’m talking about being positive.

We all know negative people who complain a lot and assume the worst. They expect bad things and bad things happen.

They say things like, “What if I go to that event and don’t meet anyone?“ “What if I start a blog and nobody reads it?” “What if I ask her to marry me and she turns me down?“

When I hear someone say, “What if I don’t. . ?“ I think (and usually say), “What if you do?“

Changing our attitude can be as simple as changing our words. It might not change the outcome. . . but what if it does?

If you can’t be positive about certain situations, at least don’t be negative.

I know a lawyer (he’s probably reading this) who has mastered the art of being non-committal about many subjects. When you ask him what he thinks might happen, his usual response is, “We’ll see.”

A decidedly lawyer-like (and poker-like) response, and while it seems to have served him well, I always wonder if adopting a positive attitude might serve him better.

Filed Under: Personal development

Should you outsource your law firm marketing?

November 15, 2022 by David M. Ward

Hire people and let them do your marketing?

Yes, and no.

You save time by not doing everything yourself. And you get to borrow the skills and knowledge of experts who can do many things faster and better than you. You pay a price for this but if the people you hire are good at what they do, they’ll make you money.

Sounds compelling. So why do I say “yes and no”?

Because there are some things you will always do better than anyone else.

Two things, in particular.

First, a marketing consultant or firm can create articles, presentations, newsletters, and other content for you, and it will be well-researched, grammatically sound, and clearly articulated, but they can’t speak with your voice or your authority, because they don’t have your experiences, your philosophies, or your personality.

Hire others to advise you or assist you if you want to, but don’t delegate all of your content creation to them.

Second, no marketing expert can build personal relationships with your clients and professional contacts for you.

As a professional, this is your most important and valuable job.

Yes, even more important than doing the legal work. You can hire attorneys to do most of that under your supervision, but if you ask those attorneys or anyone else to build relationships for you, the only relationships they build will be between the client and themself.

No matter what kind of practice you have, or want to build, repeat business and referrals are key to your long-term success.

Don’t put that in the hands of anyone else.

Filed Under: Law office management, Marketing legal services

MVTs vs. MITs

November 14, 2022 by David M. Ward

You can do anything, but you can’t do everything. Or so we’re told.

We’re also told we should prioritize our day by importance, meaning tasks that contribute to meeting our responsibilities and achieving our goals.

Which is why we’re advised to put our MITs (Most Important Tasks) at the top of our list.

Generally, I agree with this and prioritize that way. But I just heard about a slightly different method.

Prioritize by value instead of importance. Put our MVTs (Most Valuable Tasks) at the top of our list instead of our MITs.

What’s the difference?

Our most important tasks are often determined by urgency—deadlines, due dates, promises we made—and focus on the short-term. They solve an immediate problem or meet an immediate desire.

These are clearly important. And valuable. But they don’t necessarily deliver the most value.

What does?

Spending time with loved ones, taking care of our mind and body, our faith, our friendships, and other things that give us joy.

Building our reputation and career. Building relationships with clients and professional contacts.

Long-term, at least, these are more valuable than the boxes we tick off day to day.

We need to prioritize and make time for them.

Tomorrow, when you prioritize your list for the day, prioritize your MITs, but not at the expense of your MVTs.

Filed Under: Career satisfaction, Client relations, success

The perfect marketing plan

November 11, 2022 by David M. Ward

Okay, you got me. There’s no such thing as a perfect plan. So stop looking for it. Or waiting to implement a strategy or idea until you’ve done more research and worked out all the bugs.

Or until you feel motivated to do it.

Psychologists tell us that motivation follows action, not the other way around. So do something. And then you’ll be motivated to continue.

It doesn’t matter what it is. Doing something will lead to doing something else. Before you know it, you’ve actually done a lot and you’re starting to see results.

But you have to take that first step.

Don’t believe me? Try it and see for yourself.

Outline an article or blog post.
Call a client and say hello.
Email a professional contact and say hello.
Join an online group.
Update your LinkedIn profile.
Brainstorm ideas for YouTube videos.
Draft a letter you can send to your clients for the holidays.
Check out another attorney’s blog for ideas you can use on yours.
Ask a web-savvy friend for suggestions for improving your website.

If you need more ideas, park your carcass and read through some of my blog posts or unread emails sitting in your inbox.

Before the day is over, take one of those ideas and start. Tomorrow, do it again or do something else.

Every day, do something marketing-related and in a week or a month, and sometimes in a few hours, you’ll get some results.

When that happens, you might think about how you read this post and took that first step, and realize that it was the perfect marketing plan.

How to improve your website or blog

Filed Under: Marketing Plan

3 simple ways to grow your email list

November 10, 2022 by David M. Ward

“The money is in the list” is a classic marketing truism.

Ignore it to your peril.

Because without a list, and regularly staying in touch with it, you’re relying on “one-step” marketing, which is more difficult, more expensive, and slower.

How do you build a list? How do you get people to give you their email and permission to stay in touch?

There are many ways. Here are 3 of the simplest.

Start a blog

High-quality content will establish your authority and attract traffic from search engines and social sharing. Prospective clients come, see that you know what you’re doing and that you offer a newsletter with more valuable content, and an incentive to sign up.

NB: It is the incentive that will get the most sign-ups.

Make sure you add a prompt to fill out your opt-in form on every post and page.

Leverage OPL

One of the quickest and most effective ways to build your list is to leverage other people’s lists.

You know people who know people. People with friends and followers and subscribers who are a good match for you. When your friend mentions your newsletter or free report and provides a link to it, some of their subscribers will follow that link and join your list.

Your contact will tell their list about your information because you’ve shown them said information will benefit their clients and subscribers. They’ll also tell them because they like you. And because they would like you to tell your list about something they offer.

You can also leverage other people’s lists by publishing guest posts and doing interviews on blogs and podcasts that target your market.

At the end of the post or interview, you get to mention your free report.

Tell everyone

Wherever you go, whatever you do, make sure people know you offer free information that can help them, their friends, or their clients or customers.

Mention your free report in the footer of your emails. Mention it when someone you meet asks you a legal question. Promote it at your speaking engagements. Add a link on your social media bios, groups, and posts.

Promote your information and let your information promote your services.

Bonus

You can promote your newsletter with ads.

You may not be allowed to advertise your services, or want to, but if you can (and want to) advertise your free report, ebook, or checklist, you can drive a lot of targeted traffic to your newsletter incentive offer.

Promote your information (with ads) and let your information promote your services.

The key to making everything work? Good content. Valuable information that helps people.

And the willingness to tell people about that information.

How to start and promote an email list

Filed Under: Blogging, List building, Newsletters, Online Marketing