Post Google calendar events to Evernote with KanMeet extension for Chrome

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In Evernote for Lawyers I wrote about how I use Evernote with my calendar, specifically, to track future events and tickler items. Until Evernote comes out with a native solution, I use a manual workaround–posting “note links” on my calendar that allow me to call up the note that corresponds to the calendared event.

I said I expected we would see various third party tools for coordinating calendars with Evernote. I’ve tried Tusk Tools, a Windows app, and Zendone, a web and iOS app. Both connect your Google calendars to your Evernote account, and do this well.

Yesterday, I discovered KanMeet, an extension for Chrome. It does not offer two way synchronization between calendar and Evernote, but simply sends newly created calendar events to Evernote as a new note. Not a perfect solution, but what it does it does well.

When you install the extension, it adds an option to the new event creation page to “Post to Evernote.” Events are sent to your designated Evernote notebook when you click, “Create Event,” or “Save.”

After installing the extension and restarting my browser, I created a new event, filled in the details, and saved. A new note appeared in my default Evernote notebook with the details of the event. I can then add additional details, documents, checklists, or anything else that might be needed for the appointment or event.

Very handy.

But because KanMeet does not offer two-way synchronization, on the day of the event, you have to find the note manually. Here are three ways I can think of for making this easier:

  1. You can record the “creation date” of the note (the date you created the event) in the details section of the event. Then, you can search for the note in Evernote by creation date, with or without additional key words.
  2. A second method is to add an “Event” tag to the note and click on that tag to find all of your event-related notes. They will, however, be listed in the order you created them, not the order of the event date, so you would also want to use key words or other tags in your search. Alternatively, you can put all event-related notes in an Event notebook.
  3. The most accurate way to find the note is to paste the Evernote “note link” into the details section of the event detail on your calendar. This is what I currently do. On the day of the event, that link will call up the corresponding note. However, the note link is not clickable (Google’s limitation) and you have to copy/paste the link into a new browser window to launch the Evernote note. It’s a clumsy extra step but it works. (NB: on iOS, the note link is clickable in the calendar apps I’ve tried.)

Despite its limitations, KanMeet works well and does save time. Until Evernote provides us with another option, such as the long awaited “Due Date” field which will allow us to add future dates to notes and sort by those dates, this allows me to quickly create notes from calendared events.

To use KanMeet, you must use Google Calendar and Chrome. You can find it in the Chrome store.

Have you found other ways to coordinate your calendar with Evernote? Please share in the comments.

Evernote for Lawyers: A Guide to Getting Organized & Increasing Productivity is available here.

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Using Followupthen.com email reminder service (with or without Evernote)

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Follow up then and evernoteAs you know, I use Evernote for everything: notes, writing, web clips, and task and project management. (Read my posts about how I use Evernote).

A missing element in using Evernote for task management is calendar integration. If I want to see a note on a certain day in the future, I have to manually put a reminder on my calendar, with a link to that note. I calendar “ticklers” to remind me of all kinds of things: reviewing a task, starting a task, calls–anything I need to do or review at a future date.

There is only one issue with this, but one I can live with until something better comes along: The note links that I paste into my Google Calendar aren’t clickable. To find the linked note, I copy and paste the link into a new browser window, hit enter, and the note is launched in my Windows desktop client.

Followupthen.com is an email reminder service that can be used to send reminders to yourself or anyone else (e.g., employees, partners, clients), at pre-set days and times. For example, you can use the service to send yourself an email reminder to call a client three days from today or to begin working on a brief three hours from now.

I’ve tried the followupthen.com service and I like it. It’s easy to use and requires no registration. Simply send an email (To, CC, or BCC) to (time interval) [@] followupthen.com to schedule a future email. The service is free and they have an upgraded version with additional features.

You don’t have to use Evernote to benefit from the Followupthen.com service, but you might want to. Fellow attorney and Evernote lover, Daniel Gold, author of a new ebook on using Evernote for GTD, just posted a video showing how he uses theĀ Evernote Note Links feature with Followupthen.com to remind him of his Evernote tasks:

[mc src=”http://www.youtube.com/watch?v=VAsKUFHlA60″ type=”youtube”]Evernote and followupthen.com reminders[/mc]

Followupthen.com may sound like the ideal solution to Evernote’s lack of calendar integration, but there are two issues that preclude me from using it exclusively:

  1. The Evernote note link that is returned to you in the reminder email isn’t clickable (at least not in my chrome browser). I still have to copy and paste it as I do with links in my calendar. This may not be the case if you use Outlook or another email client, but I still have the extra step I have when using gCal. Of course you can use the reminder without note links but then, once reminded, you have to search to find the note in Evernote.
  2. Email isn’t as reliable as a calendar. If an email doesn’t arrive, or you don’t see it when it arrives, you won’t get another reminder. The corresponding task that lies buried in Evernote (or whatever you are using) might forever be forgotten. On my calendar, when I do my weekly review, I can see all of the tasks I did and did not do that week. To re-schedule a task, all I need to do (on gCal) is slide it to another day.

I recommend Followupthen.com but I don’t see it as the best solution for tracking reminders. I can see using it for reminders in addition to using a calendar or other application, but not as a replacement.

Evernote said they are going to release a “due date” field, at which point we will be able to use Evernote itself or other third party applications for reminders.

If you use GTD and Evernote (or want to) and you want to know how to use the two together, Dan’s ebook is only $5. (My review). Dan is currently running a promotion and will be giving away one year of Evernote Premium.

If you are new to Evernote and want to get up to speed quickly, Brett Kelly’s “Evernote Essentials” ebook is highly recommended.

What are your thoughts on Followupthen.com and Evernote reminders?

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