Consider offering your clients a maintenance contract

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We just got bids on a new heating and air conditioning system for our house. A couple of the vendors pitched us on their maintenance contracts. For $100 to $130 a year, they will come to the house three times per year to inspect everything and do minor servicing. If something needs repairing or replacing, you get that at a discount.

It’s a good deal for the consumer, although probably not necessary the first few years when everything is under warranty. I think one of the vendors was willing to give us the first year free.

It’s a good deal for the vendor because (a) it gives them first crack at getting hired for repairs, (b) it gives them the opportunity to get referrals, (c) it gives their service techs something to do when they’re not doing big jobs, and (d) it brings in revenue.

Could you do something like this? Offer your clients some kind of service or maintenance contract? If you handle small business matters or estate planning, no question this is something to consider. For other practice areas, maybe not.

A maintenance contract allows you to regularly get in front of clients and do issue spotting. You get to see if their documents need updating, and you also find out what other work they need, in their business or personal life.

If it’s something you don’t handle, you can refer it to other lawyers and other professionals (e.g., CPAs, financial planners, consultants, et. al.) who have agreed to offer discounts and other perks to these referred clients.

Clients get work done they might otherwise delay on taking care of, to their detriment. They get a good deal, too.

Also, you get face time with your clients once or twice a year which can only strengthen your relationships with them. They may not need any work themselves but you will undoubtedly get referrals.

Then there is the additional revenue this will bring to your coffers. If you have 200 clients paying you $200 a year, that’s an additional $40,000 a year, not counting any additional work or referrals.

If you don’t like the idea of charging clients for this for some reason, or your practice area doesn’t allow you to provide enough value to your clients to justify a fee, e.g., you handle personal injury only, consider offering this service to your clients at no charge.

You see them once or twice a year, or talk to them on the phone, or send them a form to fill out and then call them. If they need your services, they get to hire you at a discount and/or they get some added benefit.

If they don’t need your services but they need something else, you will refer them to high quality professionals (or businesses) with whom you have already negotiated a “special deal”.

Would a PI or criminal defense client avail themselves of this benefit if it were free? Why not give it a try and find out?

Lawyers are complicated; marketing is simple

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Is working on weekends counterproductive?

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It’s Saturday morning (or Sunday) and you’re the only one in the office. You’ve wearing shorts and a teeshirt and haven’t shaved. That’s okay. You’re not going to see any clients today.

You put on a pot of coffee. It’s quiet. No phones ringing, no voices down the hall, and you can think. Maybe it’s too quiet, so you turn on the radio and get a background buzz of music or talk radio.

You’ve got a blizzard of files and papers on your desk. It’s been a busy week and you’re behind on a bunch of things. You push everything into one or two piles to clear some work space on the desk, and you dig in.

In a few hours, you’ve gone through most of the backlog. You’ve dictated letters and instructions to your secretary. You’ve dictated a declaration for a motion that needs to be filed next week. You’ve reviewed some older files and made notes about what needs to be done. You’ve reviewed and signed invoices that are ready to go out. You’ve signed checks to pay bills.

Finally, you filled your briefcase with files you need for court on Monday, turned off the coffee pot and radio, turned off the lights and went home.

Nicely done. It feels good. You’re looking forward to dinner and a relaxing evening with the family.

I remember this scenario well. I went through it often. Once every month or two I went to the office and got caught up and organized. I’d get a week’s worth of work done in a few hours.

But I knew guys who were in the office every weekend. They came in early and stayed late. Not just when they were prepping for trial–it was a regular work day for them. They would see clients and put in a full day.

That’s too much. You’ve got to recharge. You’ve got to have a life outside of work.

Apparently, what most of us intuitively understand has a scientific basis in fact. According to a study, “productivity per hour declines sharply when the workweek exceeds 50 hours, and productivity drops off so much after 55 hours that there’s no point in working any more.”

Working on weekends once in awhile is fine. If you’re working every weekend, however, you might want to consider whether it’s worth it because the odds are it’s not.

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Are you picking up what I’m laying down?

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What do you do when a client doesn’t follow your advice?

I was discussing this with a subscriber-friend via email recently. He said: “You fire them. . . I can get clients who make me happy. If a client makes me unhappy for an hour, I can’t get that hour of my life back.”

Yes, but, if the check clears, I’m happy. If I can say, “See, I told you not to do that. Maybe you’ll listen to me next time,” I’m happy. If I can charge them even more to fix the problem they created by not following my advice, I’m happy.

Okay, it’s not that clear cut.

Clients can make us unhappy in so many ways. And they do blame us when things go bad, even when it’s not our fault and we have the CYA letter to prove it. And clients do make us want to tear our hair out when they post nasty-grams about us on social media.

So yeah, we should be prepared to fire difficult clients, and replace them with clients that make us happy.

Fortunately, most of our clients are decent and follow our advice most of the time.

But it wouldn’t hurt to spend a little more time explaining the reasoning behind our advice, making sure the client understands that reasoning, and agrees to do what we recommend.

And maybe we should be a little more tolerant when they don’t.

As long as the check clears.

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Could you make it on Rodeo Drive?

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Years ago, when I lived and worked in Beverly Hills, I wore Brioni suits, had a penthouse suite on Wilshire Boulevard, and was busier than a one-legged Irish dancer. So when I needed a haircut, naturally I shot over to Rodeo Drive and visited Vidal Sassoon.

Expensive? Yes. But worth it, at least to me at that time in my life.

They saw me on time and got me out quickly so I could get back to work. Everyone treated me like royalty. And it was peaceful–no chemical smells, bright lights, or incessant chatter.

There were other amenities: easy parking, pretty shampoo girls, soft drinks and snacks of my choosing.

A very pleasant experience, one that I looked forward to as a respite in my tumultuous day.

Oh, they gave a pretty good haircut, too.

I was reminded of those days when I read about a barbershop that charges more by providing better service than most barbershops. The article profiled a customer in New York City who couldn’t imagine paying more than for a haircut but who found, as I had, that it was worth paying more.

But enough about haircuts. The question of the day is, “How much more would your clients pay you for better service?”

Could you charge 20% more? 30% Double?

Doubling your fees is crazy, right? Well, I’m pretty sure I paid Sassoon triple what I would have paid elsewhere. Depending on what you charge now, perhaps double isn’t out of the question.

Next question: “What would you have to do to get that much?”

I can’t answer that for you, but I can tell you it always comes down to the little things. The little extras that make the client feel important, appreciated, and safe. The things that make them say, “Yes, I pay more but it’s worth every penny.”

Now, you may be thinking, “There’s no way my clients would pay a nickel more, no matter what I do.” I’m pretty sure that’s not true, but if it is, you need to get some new clients.

You don’t need to be on Rodeo Drive to be able to charge more. You might want to hire some pretty shampoo girls, however.

Marketing is easier when you know The Formula

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If Bruce Lee had practiced law

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If Bruce Lee had practiced law he would have specialized in one practice area. Maybe a subset of one area.

Lee believed in being the best and never settled for good enough. And he knew that being the best requires focus, discipline, and a lot of hard work.

Lee said, “I fear not the man who has practiced 10,000 kicks once, but I fear the man who has practiced one kick 10,000 times.”

I did a consultation with an attorney recently. He doesn’t have a general practice, but he doesn’t specialize either. We talked about the benefits of specializing. I ran down the list:

  • More clients (because clients prefer to hire specialists)
  • Higher fees (because clients are willing to pay specialists higher fees)
  • More referrals (because other lawyers who won’t see you as a competitor)
  • More effective marketing (because your message is more focused)
  • Less work and overhead (because you only have to stay up to date in your practice area)

He said he’d like to specialize but he lives in a small town and there’s not enough work there for any one of the things he does.

“How far is the closest city?” I asked. “Thirty miles,” he said.

“How about opening a satellite office in the city?” I said. He should be able to find more than enough work in the practice area of his choosing.

He’d never thought of that.

Start slowly if you want. Find an attorney with a different practice area with a conference room or extra office you can use one or two days week to see clients. Let him use your office as a satellite for his practice.

If you’re not where you want to be in your career, take a step back and look at your situation with fresh eyes. You may see the answer, right there in front of you. If not, come talk to me.

Marketing is easier when you know The Formula

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The problem with being self-employed

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Being the boss is a double-edged sword. I love being the master of my destiny but sometimes the weight of responsibility wears on me.

You too? Do you ever get anxious thinking about how many people depend on you or how much work remains to be done?

You’re not just cranking out widgets, after all. You do important things, with important consequences. Every day you make decisions that affect the lives of other people. You can’t let your guard down. You have to keep your eye on everything, and everyone.

It can be difficult doing our best work when we have so many other things to think about.

Yes, that’s the gig we signed up for and most of the time, it’s worth it. But if you’re like me, it gets to you sometimes.

Sometimes I think, “Wouldn’t it be great if someone would tell me what to do today so I could do the work and go home?”

I remember when I didn’t have clients of my own and did appearances for other lawyers. I enjoyed just showing up and doing the work. Argue the motion, take the depo, do the arbitration. I didn’t have to worry about anything but the assignment. When it was done, I went home.

When I started getting my own clients, I had responsibilities, overhead, employees, and things got very complicated. I grew into the role, of course, and would never work for anyone, but sometimes I look back fondly at the time when I could just do the work.

If you ever find yourself overwhelmed with the burdens of running a law practice, wishing you could just show up and be a lawyer, I have a suggestion.

Go get yo’self two hats.

First thing in the morning, or at the end of your day, put on your “boss” hat and make a list of assignments for your “employee”. Map out the day, and include contingencies in case something comes up that requires the bosses attention.

Then, take off the boss hat, put on your employee hat, and get to work.

When the first assignment is done, look at the list your boss gave you and do the next assignment. When all the work is done, take a break, put your boss hat back on and make a new list.

Well, that’s it for me today. The boss told me I could home.

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Fake lawyers stealing your name and reputation

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In the “oh my, that’s not good” department comes this report about fake lawyers who put up websites pretending to be real lawyers. They copy the real lawyers’ names, photos, bios, and other information, but change the contact information.

Presumably, the goal is to bring in clients and steal their money, or set up fraudulent cases and rip off insurance companies with “you” as the attorney.

Don’t laugh. It happened to me.

This was many years ago, in the dark days before the Internet. I got a call from a fraud investigator who wanted to talk to me about one of my cases. I didn’t recognize the name of the client, however, and had never had an office at the address on the letter of representation.

How long had this been going on? How many other clients had this impostor represented in my name?

The fake lawyer was quickly caught and shut down and that was the end of the situation, but it was still very unsettling.

What I could to prevent this from happening again, I asked myself. I couldn’t come up with anything. But (as far as I know) it never happened again.

Today, where you can set up a website in ten minutes and get it indexed in search engines within hours, what’s to keep bad guys from impersonating you?

Nothing.

They may not get away with it, but that doesn’t mean they won’t try.

How can you protect yourself? I don’t have a good answer, other than constant vigilance, i.e., regularly searching your name and your firm’s name to see what’s out there, something you should probably be doing anyway.

And, just in case, you might want to ask your errors and omissions carrier and bar association about  your exposure if it does happen.

If it does happen to you, take a look at how the fake lawyers are marketing you. If they’re good at it, you might want to steal some of their ideas.

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Do you look like a professional?

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I love watching a professional do his or her work. When I see a studio musician, a house painter, or gourmet chef doing what they do, I admire their skills and how they deploy them. There is a grace to what they do. It is effortless and efficient.

They look like a professional.

If I was planning to hire them, seeing them work would inspire confidence. I’d know I was getting someone who knew what they were doing. I wouldn’t worry about them making mistakes. I would know they were worth every penny they asked. Once I gave them the job, I’d get out of their way and let them do what they do.

Wouldn’t it be great if our clients could watch us work and have that same confidence about hiring us?

But a lawyer’s work isn’t visual. We work in our heads, mostly, and on paper. When we talk to people, it’s nothing like what lawyers do on TV. What we do looks boring. Watching us work is unlikely to inspire anyone.

You might not want to show people what you do, but you can do the next best thing. You can show them what it looks like after you have done it.

Show people photos of your office, your library, and your staff. Show them photos of you coming out of court, shaking hands with clients, and speaking in front of a crowd. Make sure you’re wearing the uniform (suite and tie) clients expect you to wear.

Make sure your website looks professional. You don’t need fancy (which can actually work against you), just not amateurish.

Let your content do most of the heavy lifting. The quality, depth, and quantity thereof should leave no doubts about your experience and ability to help your clients.

Make sure people see you doing things professionals do. Speaking, writing articles and books. Teach a CLE class (even once), because if you teach other lawyers, you must be good.

Promote the fact that you have forms and systems for everything. The chef has his tools, you have yours.

Don’t hide your light under a bushel. Highlight your awards, honors, and milestones. Post testimonials, endorsements, and positive press.

Clients and prospects are watching you. Show them the professional they want to hire.

How to earn more than you ever thought possible. Click here.

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Being a sole practitioner doesn’t mean doing everything yourself

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In response to yesterday’s post about taking the day off, a subscriber asked, “So how does a sole practitioner disconnect on vacation and turn off the phone? I haven’t had a real vacation in 15 years”.

Of course the short answer is you just do it. You have someone else answer the phone, something you should always do, and you have some else talk to clients and prospective clients and take care of the office.

In other words, you have people.

Being a sole practitioner means not having partners. It does not mean doing everything yourself. You have employees or virtual employees or assistants and outside lawyers who handle appearances and other things only lawyers can do.

Yes, this does add a layer of complexity to your practice. You have to supervise your people, or supervise people who supervise your people, and you have to be comfortable with delegating work. But this complexity gives you something even better in return. It gives you freedom. You can take vacations. You can sleep late. You can go to the movies in the middle of the day.

Having people also allows you to earn more money. If you do things right, you earn enough additional income to pay your people and have more net income after you do.

But there are a couple of additional things you need to do to make this work.

First, you need to specialize. You can’t expect to be good at “everything”. Nor can you make a compelling case to prospective clients as to why they should hire you instead of someone who specializes in what they need.

The email I received asking the question at the top of this post ends with a list of the attorney’s practice areas, to wit:

REAL ESTATE

** Residential Closings
** Commercial Closings
** Short Sales
** Loan Modifications
** Reverse Mortgages
** Deed in Lieu of Foreclosure
** 1031 Exchange
** Escrow services
** Property Tax Appeals
** Foreclosure Defense
** Motions to vacate foreclosure sales
** Mortgage Reinstatements
** Landlord Tenant

COMMERCIAL LAW

** Civil Suits
** Business Incorporations
** Debt Settlement

FAMILY LAW

** Divorce
** Child Support
** Modification of Settlement Agreements
** Mediation

CRIMINAL LAW

** Federal/State Defense
** Felony
** Misdemeanor
** Traffic Tickets
** License Suspension

It’s too much. No wonder she hasn’t taken a vacation.

Pick one practice area. Clients prefer to hire lawyers who specializes. They’re also willing to pay them higher fees because lawyers who specialize are perceived as being better, and they usually are. When you do lots of one thing, you tend to get better at it.

You also find it easier to keep up with changes in the law, new forms, and best practices. You spend less time (and money) on “compliance,” which gives you more time (and money) to invest in doing things that lead to more profits and growth.

Yes, you have to give up work that isn’t in your specialty. But you can refer that to other lawyers who send you business that’s outside of their specialty.

In addition, marketing is easier and more effective for lawyers who specialize. Which leads me to the last point. If you want to be able to take vacations, earn more and work less, you have to get good at marketing. Not great, necessarily. Good enough is good enough, as long as you do something on a regular basis.

Specialize, delegate as much as possible, and get good at marketing. Those were the three things that allowed me to go from being overworked and overwhelmed to quadrupling my income and reducing my work week to three days. You can do the same thing.

Learn more: The Attorney Marketing Formula

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Put all your eggs in one basket, just make sure it’s YOUR basket

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I constantly beat the “focus” drum–do a few things and do them well, don’t spread yourself too thin, don’t try to be all things to all people.

I agree with Mark Twain who said, “Put all your eggs in one basket and then watch that basket.”

On the other hand. . . you’ve got to be smart about things.

You shouldn’t rely on one client for 100% of your business, no matter how much business they give you.

Things happen. You think you’ve got it made in the shade and then the client hires someone else. Or they grind you on fees, knowing you have no choice. I spoke with an attorney yesterday who is now “starting over” because this very thing happened to him.

Neither should you rely on one marketing platform or methodology.

Also yesterday, I learned that a Facebook friend of mine had his account shut down. I don’t know what he did to incur the wrath of the Blue-and-White Devil. Insulted someone? Promoted something “too much”? All I know is that hundreds of his Facebook “friends” have signed a petition asking that he be allowed back.

It’s touching to see this outpouring of love, pleading for this man’s digital life. It’s also frightening to imagine that if he loses his appeal, his business might be in big trouble.

I thought about what I would do if this happened to me. If my account was shut down, would I lose business? Go out of business?

No. Not at all. I don’t depend on Facebook, or any other social media platform. I get some business through social media, but I don’t depend on it. Having my account shut down would be inconvenient, but not insurmountable. I would open a new account and start over.

Or not.

Truth be told, I find social media to be depressing. I really wouldn’t miss it.

I’ve got my blog and my email list and I have complete control over them. Nobody can tell me what I can and can’t post. I can insult anyone I want to. Nobody can shut me down.

So yes, put all your eggs in one basket. Just make sure you own the basket.

Want a simple marketing plan for your law practice? Get this.

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