In my Evernote For Lawyers ebook, I described how I (finally) achieved “inbox zero”. In case you don’t know, that means my email inbox is empty. The short version of how I did it: I identified the important emails that needed a reply or further action or that I needed to save and then archived everything else.
If you’ve never experienced an inbox zero, you should try it. Looking at an empty inbox and knowing that you have everything under control is a great feeling.
Now, what about the important emails? No surprises. I forward them to Evernote where I tag them for further action or assign them to a project. This allows me to keep my email inbox empty.
But there is a niggling issue. To reply to the original email I have saved to Evernote, rather than starting a new email, I have to find the original email in my Gmail archive. Not terribly difficult, but I just leaned something that makes it so much easier.
It turns out that Gmail allows you to bookmark your emails. Every email has a unique URL that you can access from your browser address bar. By copying and pasting that URL into an Evernote note or other note taking app, you can retrieve that email by clicking on the url. If you are logged into your Gmail account, the bookmarked email will open, ready for your reply.
Gmail gives you other options for curating and retrieving emails. Labels, filters, and stars are all helpful. But there’s nothing faster or more accurate than clicking on a URL to find a specific email.
You can also use this function to bookmark emails you need for an upcoming meeting or event. Paste the URL into your todo app or calendar and everything you need is just one click away.
Do you bookmark your email URLs? How has this helped you become more productive?
Evernote for Lawyers shows you how to get organized and increase your productivity
