In “Getting Things Done,” David Allen speaks about “the two-minute rule”. He says that as you go through your list of tasks, anything that can be done in two minutes or less should be done immediately. Don’t schedule it for later, do it now. The time you would take to schedule a task or make notes about it could be used to get the thing done.
I do my best to follow the two-minute rule and find that it not only aids my productivity, it is also very satisfying. It allows me to clear my plate of “open tasks” and it feels good knowing I’m getting things done.
Part of the appeal of the two-minute rule is that psychologically, two minutes seems like no time at all. We don’t get caught up in thinking about what we have to do, we just do it.
Get ‘er done!
I use the two-minute rule in a different way, to beat procrastination when I find myself stalling on bigger tasks and projects. I know I’m not going to get the thing done in two minutes, but I can get it started, and getting started is the most important part.
So, I give myself two minutes to do something, even if it’s just re-writing the list of the tasks I’m not doing. I might make some notes, grab a link to a website to check out, or create an index page to the Evernote notes I’ve been collecting on the subject.
I might free-write for two minutes. Now that I think of it, I started this post with a two-minute stream of consciousness. I didn’t know what I would say on the subject, but once I started writing down my thoughts, I was on my way.
In two minutes, I might set up a new folder on my hard drive and add documents to it. Or prioritize my task list by putting tasks in numerical order.
Two minutes of activity also sets the stage for another two minutes. I might grab my newly prioritized tasks list and do two minutes on item number one. Or I might skip down to number eight and do two minutes of outlining, research, or brainstorming.
It’s all good. And it’s all just two minutes.
I suppose one could argue that any project could be completed in two-minute increments. All I know is that once I’ve started a project with one or two two-minute drills, I usually keep working on it.
Learn how I use Evernote for Getting Things Done. Go here.