Evernote has launched Evernote for Business, which promises enhanced sharing capability for the workplace. For lawyers, the idea is that your firm would have it’s own business account, with a library of shared notes (documents) which employees (with permission) can access. You and your employees can also have your own personal Evernote notebooks which are private.
Does your firm need this capability? I’m not so sure.
Personal Evernote accounts already allow sharing. You can set up one or more notebooks in your account and share those notebooks with others in the firm. Sharing basic firm documents such as email templates, checklists, and blank forms is pretty straightforward. Where things get hairy is with sharing client files or other non-public information.
In Evernote for Lawyers, I discussed the idea of storing client files in Evernote. If it’s just you who is accessing that information, your comfort level will depend on whether you feel the need to encrypt that information before uploading it. The more critical issue is sharing that information electronically with others in your firm.
Evernote can be accessed anywhere there is an Internet connection, so if your employees aren’t as careful as you are, someone who is not authorized to access those shared notebooks might be able to do so. If your secretary’s laptop is stolen, for example, your client files could wind up in the wrong hands.
I don’t know how Evernote for Business handles permissions and other security issues, but if it makes shared access to private information more secure, that alone would make it worth considering. The added functionality it promises would be icing on the cake.
Evernote for Business is $10 per month per employee, a small investment if it allows you to set up a secure virtual filing cabinet for your firm. But that remains to be seen.
Are you planning to use Evernote for Business? Let me know in the comments.
Evernote for Lawyers shows you how to use Evernote for marketing, GTD, blogging, AND storing client files.